Off Campus Request for an Event to be held on campus property

Use this form ONLY if this is your INITIAL request for space or services for an event on California State University, Fresno. Use this form if you are reserving for a non campus organization, club, church, family, or group event. The group must provide Liability Insurance before the event can be confirmed.

All parties who use the campus property must read and sign the attachments.

If you require changes to an existing reservation, please complete an Event Reservation Change or Cancellations form.

You may be required to put a deposit and sign the contract before the request is reserved.

If you require changes to an existing reservation, please complete an Event Reservation Change or Cancellations form.

Your request is not confirmed until you have received confirmation from the scheduler. This is only a request.

Start a new request | Events Calendar | Academic Scheduling

Please fill in as many details as possible. Required fields are labeled like this.
Event Sponsor Information
Sponsoring Campus Unit:
Sponsoring Campus Contact Person:
Sponsoring Off Campus Organization:
Organization Address:
Contact person
Contact Email Address:
Contact Phone:
Contact Cell Phone:
Billing Contact, if different than from above:
Billing Address:
Account Number to be charged (if to be paid by campus group):
Campus Account Authorization Name:
Event Information
Event Name (40 character) as it will appear on the calendar (e. g. Math Field Day)
Event Type
Event Day and Date(s)

(ex Sunday, November 22, 2009):
Start Time: :
End Time: :
Is additional time required to set up the space for the event? If so, how much?
Is additional clean up and tear down time required to return the space to order after the event? If so, how much?
Event Description

Describe your event by providing details about the theme, the speaker, URL for additional information, etc.
This information appears on the College Web Calendar.
Audience
Who will the event be open to?

Please check all that apply.

Public
Students
Faculty
Staff
by invitation only
Estimated number of California State University, Fresno attendees:
Estimated number of Non-California State University, Fresno attendees:
Will special parking arrangements be needed? Yes  No
Are you planning to make food available at the event? Yes  No
Are you planning to make alcohol available at the event? Yes  No


Will your event require security? Yes  No
Will you be distributing products for resale or giveaway? Yes  No 
Will there be a speaker who is not employed by or is not a student at California State University, Fresno? Yes  No

If yes, please provide the following information.
Name:  
Topic:  

If there will be an outside speaker, please download the Outside Speaker & Events on campus policy
Publication of event to the University Web Calendar?
Please select one of the following display options. Do not display on any calendar
Display on Campus Web Calendar Only
Display on Public Web Calendar Only
Display on both Public and Campus Web Calendar
Space Information
Would you like to view a campus map?
http://mercator.isis.csufresno.edu/campusfac
Will the room need? Tiered Seating
Tablet Armchairs
Tables and Chairs
List the space preferences you would like to reserve:
Preference 1:
Preference 2:
Preference 3:
Media Questions – please complete only if you require Computing or A/V equipment.
We will try to assign you a room that has been fitted with the equipment you need; however, checkout equipment may be necessary. Equipment must be ordered 48 hours in advance. A lead-time of 5 business days is required for personnel, such as projectionist or technician. Information on this form regarding media requests will be communicated by the event scheduler to TLT – Classroom Services. For more information on media, visit the TLT website.
Does the room need to support video conferencing?

 Yes  No
Do you need a room with a Computer and Projection? Yes  No


If so, select platform
Windows  Mac  Doesn't matter
Will you need Internet Connection? Yes  No
Do you require any of the following equipment?
Camcorder Laptop Computer (Dell)
Laptop Computer (Mac) Overhead Projector
Public Address System Record Player
Slide Projector Tape Recorder
TV Monitor Video Tape Player
Video/Data Projector DVD Player
DVD/VCR Player  
Additional Information, Comments, or Equipment for Schedulers
The following areas might need to approve your event. Your event is NOT confirmed until ALL appropriate areas have approved this event. You might be contacted by any of the following offices for more details. Once your event is confirmed you will receive a confirmation notice.

Area responsibilities:
Teaching, Learning, & TechnologyMedia equipment
AthleticsAthletic fields and/or facilities
College Dean or Department OfficesConference Rooms or Lab Rooms
Environmental Health & SafetyInsurance liability
Food ServicesCatering needs
GroundsLandscaping concerns
ParkingParking issues
Physical PlantElectrical needs, ground preparation, clean up
President’s OfficeAnything that might concern the President’s office
Public SafetySecurity issues
Scheduling OfficeClassroom needs & some lawn areas
SSUSatellite Student Union Facility
Student ActivitiesAffiliation with student groups
University Business CenterAlice Peters Auditorium or other business facilities
USUUniversity Student Union Facility

Start a new request | Events Calendar | Academic Scheduling

California State University, Fresno Scheduling Office