Other Campus Sponsored Event Request Form

Any event (other than student organization or curricular) scheduled by a campus office as a University related function including curricular events open to the public. Other examples include department meetings, staff meetings, Field Day, Dog Days, Open Houses, picnics, tours, etc.
If you are reserving for an outside group such as family, church, club, etc. you must use the Non-Campus Users Form.

Use this form ONLY if this is your INITIAL request for space or services for an Administrative or Academic sponsored event.

If you require changes to an existing reservation, please complete an Event Reservation Change or Cancellations form.

Your request is not confirmed until you have received confirmation from the scheduler. This is only a request.

Start a new request | Events Calendar | Academic Scheduling

Please fill in as many details as possible. Required fields are labeled like this.
Event Sponsor/Contact Information
First Name of Person Making Space Reservation Request:
Last Name of Person Making Space Reservation Request:
Fresno State Email Address: @csufresno.edu
Phone:
Sponsoring Department:
Main Contact person if different than from above:
Main Contact Person's Email Address:
Main Contact Person's Phone:
Main Contact Person's Cell Phone:
Contact person for billing, if different than from above:
Billing Address:
Billing Email Address:
Billing Phone:
Billing Cell Phone:
Event Information
Event Name (40 character) as it will appear on the calendar (e. g. Math Field Day)
Event Type
Event Day and Date(s)

(ex Sunday, November 22, 2009):
Start Time: :
End Time: :
Is additional time required to set up the space for the event? If so, how much?
Is additional time required to return the space to order for the event? If so, how much?
Estimated number of attendees:
Event Description

Describe your event by providing details about the speaker, URL, for additional information, the theme, etc. This information appears on the College Web Calendar.
Audience
Who will the event be open to?

Please check all that apply.

Public
Students
Faculty
Staff
Limited to members, class or invitation.
Estimated number of California State University, Fresno attendees:
Estimated number of Non-California State University, Fresno attendees:
Estimated number of non-California State University, Fresno vehicles requiring parking:
If an entry fee will be charged, how much?
Will in and out privileges be allowed? Yes  No
Will food be served at the event? Yes  No
Will alcohol be served at the event? Yes  No

If yes, will ID be checked at the door?
Yes  No

If alcohol is being served, list the event manager responsible for the event.
Name: 
Phone:
Will sponsor assist with security? Yes  No
Vendors: Promotions  Selling  No Vendors
Will there be an outside speaker? Yes  No

If yes, please provide the following information.
Name:  
Topic: 

If there will be an outside speaker, please download the Outside Speaker & Events Form. Please follow instructions and return to Scheduling Office.
Publication of event to the University Web Calendar?
Please select one of the following display options. Do not display on any calendar
Display on Campus Web Calendar Only
Display on Public Web Calendar Only
Display on both Public and Campus Web Calendar
Space Information
Would you like to view a campus map?
http://mercator.isis.csufresno.edu/campusfac

Would you like to view what technology can be found in a room? (Use your campus email userid and password to logon)
http://training.csufresno.edu/SmartClass
Will the room need? Tiered Seating
Tablet Armchairs
Tables and Chairs
List the space preferences you would like to reserve:
Preference 1:
Preference 2:
Preference 3:
Media Questions – please complete only if you require Computing or A/V equipment.
We will try to assign you a room that has been fitted with the equipment you need; however, checkout equipment may be necessary. Equipment must be ordered 48 hours in advance. A lead-time of 5 business days is required for personnel, such as projectionist or technician. Information on this form regarding media requests will be communicated by the event scheduler to TLT – Classroom Services. For more information on media, visit the Teaching, Learning, & Technology website.
Does the room need to support video conferencing?

 Yes  No
Do you need a room with a Computer and Projection? Yes  No


If so, select platform
Windows  Mac  Doesn't matter
Will you need Internet Connection? Yes  No
Do you require any of the following equipment?
Camcorder Laptop Computer (Dell)
Laptop Computer (Mac) Overhead Projector
Public Address System Record Player
Slide Projector Tape Recorder
TV Monitor Video Tape Player
Video/Data Projector DVD Player
DVD/VCR Player  
Additional Information, Comments, or Equipment for Schedulers
The following areas might need to approve your event. Your event is NOT confirmed until ALL appropriate areas have approved this event. You might be contacted by any of the following offices for more details. Once your event is confirmed you will receive a confirmation notice.

Area responsibilities:
AICMedia equipment
AthleticsAthletic fields and/or facilities
College Dean or Department OfficesConference Rooms or Lab Rooms
Environmental Health & SafetyInsurance liability
Food ServicesCatering needs
GroundsLandscaping concerns
ParkingParking issues
Physical PlantElectrical needs, ground preparation, clean up
President’s OfficeAnything that might concern the President’s office
Public SafetySecurity issues
Scheduling OfficeClassroom needs & some lawn areas
SSUSatellite Student Union Facility
Student ActivitiesAffiliation with student groups
University Business CenterAlice Peters Auditorium or other business facilities
USUUniversity Student Union Facility

Start a new request | Events Calendar | Academic Scheduling

California State University, Fresno Scheduling Office